| Specification | HP LaserJet Managed MFP E42540f |
|---|---|
| Product Info | |
| Model | HP LaserJet Managed MFP E42540f |
| SKU | 3PZ75A |
| Functions | Print, copy, scan, fax |
| Print Technology | Laser |
| Print Performance | |
| Print Speed Black (ISO, Letter) | Up to 40 ppm, default Up to 42 ppm, HP High Speed mode |
| Print Speed Black (ISO, A4) | Up to 38 ppm, default Up to 40 ppm, HP High Speed mode |
| First Page Out Black (Letter, Ready) | As fast as 6.3 seconds |
| First Page Out Black (A4, Ready) | As fast as 6.5 seconds |
| Duplex Printing | Automatic, default |
| Duty Cycle (Monthly, Letter) | Up to 120,000 pages |
| Duty Cycle (Monthly, A4) | Up to 120,000 pages |
| Recommended Monthly Page Volume | 1,500 to 7,500 pages |
| Print Quality Black | Up to 1200 × 1200 dpi |
| Print Languages | HP PCL 6, HP PCL 5, HP PostScript Level 3 emulation, native PDF printing v1.7, Apple AirPrint |
| Connectivity & Network | |
| Standard Connectivity | 2 × Hi-Speed USB 2.0 Host 1 × Hi-Speed USB 2.0 Device 1 × Gigabit Ethernet 10/100/1000T network 1 × Fax |
| Optional Connectivity | HP Jetdirect LAN Accessory 8FP31A HP Jetdirect 3100w BLE/NFC/Wireless Accessory 3JN69A |
| Mobile Printing Capability | HP ePrint, Apple AirPrint, Mopria Certified, Wi-Fi Direct Printing, optional NFC Touch-to-Print, PrinterOn Print |
| Network Capabilities | HP Jetdirect embedded Ethernet print server supporting 10Base-T, 100Base-TX, 1000Base-T, 802.3az Energy Efficient Ethernet, IPsec, optional 802.11a/b/g/n wireless networking, optional second Ethernet port and Microsoft Universal Print support |
| Wireless Capability | Optional; dual-band wireless station and Wi-Fi Direct available with HP Jetdirect 3100w BLE/NFC/Wireless Accessory 3JN69A |
| Digital Sending | |
| Digital Sending Features | Scan to Email; Save to Network Folder; Save to USB; Scan to SharePoint; Send to FTP; Send to Internet Fax; Local Address Book; SMTP over SSL; Blank Page Removal; Edge Erase; Auto Colour Sense; Auto Crop to Content; Compact PDF; Scan to OneDrive; Scan to OneDrive for Business; Scan to SharePoint Online |
| System & Memory | |
| Display | 4.3-inch diagonal colour TFT-LCD, backlit, 480 × 272 resolution |
| Processor Speed | 800 MHz |
| Memory | 2 GB |
| Maximum Memory | 2 GB |
| Internal Storage | Not supported |
| Storage Capacity | 16 GB eMMC |
| Compatible Operating Systems | Windows 11, Windows 10, Windows 8, Windows 8.1, Windows 7, Windows Client OS, Android, iOS, Mobile OS, macOS 10.12 Sierra, macOS 10.13 High Sierra, macOS 10.14 Mojave and macOS 10.15 Catalina |
| Minimum System Requirements | 2 GB available hard disk space, internet connection or USB port, and internet browser |
| Minimum System Requirements for Mac | 2 GB available hard drive space, internet connection or USB port, and internet browser |
| Paper Handling | |
| Paper Handling Input, Standard | 100-sheet Tray 1 250-sheet input Tray 2 50-sheet Automatic Document Feeder |
| Paper Handling Output, Standard | 150-sheet output bin |
| Paper Handling Input, Optional | Optional third 550-sheet tray; all trays include fixed-size paper tray guides |
| Finished Output Handling | Sheetfed |
| Supported Media | |
| Media Types | Plain, EcoEFFICIENT, light, heavy, bond, coloured, letterhead, preprinted, prepunched, recycled and rough paper; envelopes; labels |
| Media Sizes Supported | Tray 1: A4, RA4, A5, B5 JIS, B6 JIS, 10 × 15 cm, A6, 16K and B5/C5/C6/DL envelopes Tray 2: A4, RA4, A5, B5 JIS, B6 JIS, A6 and 16K Optional Tray 3: A4, RA4, A5, B5 JIS, B6 JIS, A6 and 16K |
| Custom Media Sizes | Tray 1: 76 × 127 to 216 × 356 mm Tray 2: 105 × 148 to 216 × 356 mm Optional Tray 3: 105 × 148 to 216 × 356 mm |
| Scanning | |
| Scanner Type | Flatbed and Automatic Document Feeder |
| Supported File Formats | MTIFF, PDF, PDF/A, TIFF, JPEG, XPS |
| Enhanced Scan Resolution | Up to 600 dpi |
| Optical Scan Resolution | Up to 600 dpi |
| Hardware Scan Resolution | Up to 600 × 600 dpi |
| Maximum ADF Scan Size | 216 × 356 mm |
| Minimum ADF Scan Size | 127 × 178 mm |
| Maximum Flatbed Scan Size | 216 × 297 mm |
| Scan Speed (A4) | Up to 29 ppm / 46 ipm, black and white Up to 20 ppm / 35 ipm, colour |
| Duplex Scan Speed (A4) | Up to 46 ipm, black and white Up to 35 ipm, colour |
| Scan Speed (Letter) | Up to 31 ppm / 49 ipm, black and white Up to 21 ppm / 37 ipm, colour |
| Duplex Scan Speed (Letter) | Up to 49 ipm, black and white Up to 37 ipm, colour |
| Automatic Document Feeder Capacity | 50 sheets |
| Duplex ADF Scanning | Yes, single-pass duplex scanning |
| Scan Technology | Contact Image Sensor, CIS |
| Copying | |
| Copy Speed Black (A4) | Up to 38 cpm |
| Copy Resolution, Black Text | Up to 600 × 600 dpi |
| Copy Resolution, Colour Text and Graphics | Up to 600 × 600 dpi |
| Maximum Copies | Up to 9,999 copies |
| Copy Reduce / Enlarge | 25% to 400% |
| Copier Settings | Two-sided copying; scalability; image adjustments including darkness, contrast, background cleanup and sharpness; N-up; N or Z ordering; content orientation; collation; booklet; job build; edge-to-edge; job storage; ID Copy; Book Copy; A-to-B Copy |
| Fax | |
| Faxing | Yes |
| Fax Transmission Speed | Approximately 3 seconds per page |
| Fax Modem Speed | 33.6 kbps |
| Fax Resolution Black | Up to 300 × 300 dpi |
| Fax Broadcast Locations | 0 |
| Fax Memory | Dependent on available disk space |
| Maximum Fax Speed Dials | Up to 1,000 numbers |
| Power & Environmental | |
| Power Consumption | 525W active printing 10.1W ready 1.2W sleep 0.08W Auto-Off / Manual-On 0.08W Manual-Off |
| Power | 110–127 VAC, 60 Hz, or 220–240 VAC, 50/60 Hz, depending on part number |
| Operating Humidity | 10% to 90% RH |
| Recommended Operating Humidity | 30% to 70% RH |
| Operating Temperature | 15°C to 32.5°C / 59°F to 90.5°F |
| Blue Angel Compliant | Yes, when using Original HP supplies |
| Typical Electricity Consumption | 0.463 kWh/week, Energy Star 3.0 |
| Energy-Saving Features | HP Auto-On / Auto-Off Technology, Instant-on Technology, Instant-on Copy |
| Ecolabels | CECP, Blue Angel, EPEAT Silver, ENERGY STAR |
| Energy Star Certified | Yes |
| Security & Compliance | |
| Safety | IEC 60950-1, EN 60950-1, IEC / EN 60825-1 Class 1 Laser Product, IEC / EN 62479, IEC / EN 62471, IEC / EN 62368-1, CE, GS, UL/cUL and other regional approvals |
| Security Management | Kerberos and LDAP authentication; up to 1,000 user PINs; optional badge readers; IPsec/firewall; 802.1X; SNMPv3; HTTPS; certificates; access control lists; storage encryption; encrypted PDF and email; SSL/TLS; encrypted credentials; HP Sure Start Secure Boot; intrusion detection; whitelisting; embedded Trusted Platform Module; HP Connection Inspector; security lock slot; USB port disablement; HP JetAdvantage Security Manager support |
| Security | HP JetAdvantage Security Manager, HP Access Control, HP JetAdvantage Secure Print, card readers and Secure Encrypted Print |
| Dimensions & Weight | |
| Dimensions | 420 × 390 × 323 mm |
| Maximum Dimensions | 453 × 839 × 577 mm, printer fully opened |
| Weight | 13.01 kg with print cartridge |
| Cartridges & Box Contents | |
| Number of Print Cartridges | 1, black |
| Replacement Cartridge | W9024MC — HP Black Managed Original LaserJet Toner Cartridge, approximately 11,500 pages |
| What's in the Box | HP LaserJet Managed MFP E42540f Printer HP Black Original LaserJet Toner Cartridge, approximately 3,000 pages Fixed-size paper tray guides Getting Started Guide Power cord |
| Warranty | |
| Manufacturer Warranty | One-year onsite repair with 24-hour, 7-day-a-week phone support |
HP LaserJet Managed MFP E42540f Printer
The HP LaserJet Managed MFP E42540f is a monochrome multifunction laser printer designed for managed business environments that require secure, reliable, and efficient printing, copying, scanning, and faxing. Its compact design makes it suitable for office workgroups that need professional black-and-white document output without taking up excessive workspace.
This managed printer is built to support higher monthly print volumes with fewer user interventions. It combines fast print performance, automatic two-sided printing, single-pass duplex scanning, advanced digital sending features, and centralized fleet management to help improve office productivity.
Key Features
- Print, copy, scan, and fax multifunction printer
- Monochrome laser printing for managed business environments
- Print speed up to 40 ppm for A4 in HP High Speed mode
- First page out as fast as 6.5 seconds for A4
- Automatic two-sided printing as standard
- Print quality up to 1200 × 1200 dpi
- Monthly duty cycle of up to 120,000 pages
- Recommended monthly page volume of 1,500 to 7,500 pages
- Single-pass two-sided scanning through a 50-sheet Automatic Document Feeder
- Standard 100-sheet Tray 1 and 250-sheet input Tray 2
- Optional third 550-sheet paper tray available
- 4.3-inch colour touchscreen control panel
- Standard Gigabit Ethernet, USB, and fax connectivity
- Optional wireless, Wi-Fi Direct, NFC, and second Ethernet connectivity
- Supports HP ePrint, Apple AirPrint, Mopria Certified, and PrinterOn Print
- Supports Microsoft Universal Print
- Advanced digital sending and cloud-scanning features
- Designed with HP enterprise security and fleet-management features
- Energy-efficient design with HP Auto-On/Auto-Off Technology
- Dynamic security enabled printer
Print Performance
The HP LaserJet Managed MFP E42540f prints at up to 38 pages per minute for A4 in default mode and up to 40 pages per minute in HP High Speed mode. For Letter documents, it can print at up to 40 pages per minute by default and up to 42 pages per minute in High Speed mode.
The first A4 page can be produced in as fast as 6.5 seconds. Automatic duplex printing helps reduce paper consumption, while print resolution up to 1200 × 1200 dpi delivers sharp text, fine lines, and professional-looking business documents.
With a monthly duty cycle of up to 120,000 pages and a recommended monthly volume of 1,500 to 7,500 pages, the printer is suitable for workgroups with regular and demanding document requirements.
Scanning and Digital Workflows
The printer includes a flatbed scanner and a 50-sheet Automatic Document Feeder with single-pass duplex scanning. It can capture both sides of a document in one pass, helping users process contracts, invoices, forms, and other multi-page documents more efficiently.
A4 scan speeds reach up to 29 ppm or 46 ipm for black-and-white documents and up to 20 ppm or 35 ipm for colour documents. Supported scan formats include PDF, PDF/A, JPEG, TIFF, MTIFF, and XPS.
Digital sending features include Scan to Email, Network Folder, USB, SharePoint, FTP, Internet Fax, OneDrive, OneDrive for Business, and SharePoint Online. Workflow functions such as blank-page removal, edge erase, automatic colour detection, automatic cropping, and compact PDF help simplify document processing.
Copying and Faxing
The HP LaserJet Managed MFP E42540f copies black-and-white documents at up to 38 copies per minute. It supports copy resolution up to 600 × 600 dpi, automatic two-sided copying, image adjustments, collation, booklet creation, ID Copy, Book Copy, and reduction or enlargement from 25% to 400%.
The built-in fax supports transmission speeds up to 33.6 kbps, with a standard transmission time of approximately three seconds per page. It also supports fax resolution up to 300 × 300 dpi and up to 1,000 speed-dial numbers.
Paper Handling
The printer includes a standard 100-sheet Tray 1, a 250-sheet input Tray 2, a 150-sheet output bin, and a 50-sheet Automatic Document Feeder. An optional third 550-sheet tray can be added for offices that need greater paper capacity and fewer paper refills.
Supported media include plain paper, light and heavy paper, bond paper, coloured paper, letterhead, preprinted and prepunched paper, recycled paper, rough paper, envelopes, and labels.
Connectivity and Mobile Printing
Standard connectivity includes two Hi-Speed USB 2.0 host ports, one Hi-Speed USB 2.0 device port, Gigabit Ethernet, and fax. The printer can be shared across a wired business network and supports Microsoft Universal Print.
Mobile printing options include HP ePrint, Apple AirPrint, Mopria Certified, Wi-Fi Direct Printing, and PrinterOn Print. Optional HP Jetdirect accessories can add dual-band wireless networking, Wi-Fi Direct, NFC Touch-to-Print, Bluetooth connectivity, or a second Ethernet port.
Security and Management
The HP LaserJet Managed MFP E42540f is designed with advanced enterprise security features that continuously help protect the printer, network, and business documents. HP security technologies monitor device activity, detect possible attacks, validate operating code, and support automatic recovery from certain security threats.
Security capabilities include Kerberos and LDAP authentication, user PIN codes, IPsec firewall protection, 802.1X authentication, SNMPv3, HTTPS, access-control lists, encrypted communication, storage encryption, and optional card-reader authentication.
HP Sure Start checks the printer operating code when the device starts, while intrusion detection, application whitelisting, the embedded Trusted Platform Module, and HP Connection Inspector provide additional protection. HP JetAdvantage Security Manager helps IT administrators apply security policies and manage printer fleets centrally.
Managed Printing Environment
HP Managed printers are designed for organisations that use managed print services or require greater control over printer usage and operating costs. Increased monthly page volumes and fewer user interventions can help reduce printing and copying costs while allowing IT teams to manage devices across the organisation.
Energy Efficiency
The printer is designed for low energy use while maintaining fast performance. HP Auto-On/Auto-Off Technology, Instant-on Technology, and Instant-on Copy help reduce unnecessary power consumption while keeping the printer ready for business tasks.
The HP LaserJet Managed MFP E42540f is ENERGY STAR certified and carries environmental registrations including Blue Angel and EPEAT Silver where applicable.
Toner Cartridge
- HP Black Managed Original LaserJet Toner Cartridge, W9024MC – approximately 11,500 pages
Dynamic Security
This is a dynamic security enabled printer intended to work with cartridges that contain a new or reused HP chip. Periodic firmware updates may block cartridges that use a non-HP chip. Cartridges using a reused HP chip may include reused, remanufactured, or refilled cartridges.
Warranty
The HP LaserJet Managed MFP E42540f includes a one-year onsite repair warranty with 24-hour, seven-day-a-week telephone support. Warranty and support terms may vary depending on the country, product configuration, and local legal requirements.
